Document management softwares (DMS) are key for the private hire industry to help streamline their operations. The private hire industry deals with huge amounts of driver documentation such as driving licences, right to work, insurance details and much more!
Document management software allows for these documents to be easily manageable, in one place.
What is document management software?
Document management software is how many companies use, manage, and store documents in their businesses. These documents can vary in format, such as PDFs, images, spreadsheets, and videos, to name a few. Most document management software focuses on digital files, serving as a single source of truth for all company data.
Benefits of document management software
Saves time
Storing documents digitally allows for fast retrieval, removing the need to search through sheets of unorganised documents and filing equipment.
Improves workflow
By digitising documents and moving them into an electronic workflow to be reviewed and stored, companies can also keep detailed audit trails for compliance requirements and streamline processes.
Enhances security
Digital document storage offers enhanced security measures, including encryption, access controls, and user authentication. This reduces the risk of unauthorised access, loss, or damage compared to physical documents.
The private hire industry also handles a lot of sensitive data about their drivers, such as medical tests, payroll information, etc, which needs to be stored securely for GDPR compliance. This information must be kept secure and accessible to only the appropriate people at the appropriate time.
Easier retrieval
A business can drastically benefit from fast document retrieval speeds with modern document management systems. Documents are sorted according to specific variables, which makes it extremely convenient to search for and retrieve them.
Document management for private hire business
Wise is a market leading onboarding, payments and compliance platform that help businesses save time, money and grow.
Within the Wise Platform, private hire businesses can:
- Collect documents that drivers sign and submit through their onboarding process
- Upload additional documents and save them to individual profiles
- Download documents and evidences into audit packs at the click of a button
- Access unlimited document storage, there is no upgrade costs if you need to use more storage
If you’re seeking a more secure approach to managing documents for your taxi operators, book a 10-minute demo with one of our experts here.
