Document management systems (DMS) are essential for the logistics industry to streamline operations, reduce manual errors, increase efficiency, and, most importantly, ensure courier businesses comply with regulations. The logistics industry deals with vast amounts of driver documentation, including driving licenses, right to work, payment information, vehicle details, and more. A document management system helps keep all these documents in one central place, making them easily accessible and searchable.
What is document management software?
Document management software is how many companies use, manage, and store documents in their businesses. These documents can vary in format, such as PDFs, images, spreadsheets, and videos, to name a few. Most document management software focuses on digital files, serving as a single source of truth for all company data.
Benefits of document management software
Saves time
Storing physical documents requires space, filing equipment, and maintenance. Digital storage eliminates these costs, allowing businesses to repurpose office space for more productive uses.
Improves workflow
By digitising documents and moving them into an electronic workflow to be reviewed and stored, companies can also keep detailed audit trails for compliance requirements and streamline processes.
Enhances security
Digital document storage can offer robust security measures, including encryption, access controls, and user authentication. This reduces the risk of unauthorised access, loss, or damage compared to physical documents.
The logistics industry also handles a lot of sensitive data about their drivers, such as medical tests, payroll information, insurance documents, etc, which needs to be stored securely for GDPR compliance. This information must be kept secure and accessible to only the appropriate people at the appropriate time.
Easier retrieval
A business can drastically benefit from fast document retrieval speeds with modern document management systems. Documents are sorted according to specific variables, which makes it extremely convenient to search for and retrieve them.
Document management software for courier companies
Wise is an all-in-one last-mile driver management platform that helps UK logistics companies to streamline their onboarding, compliance, and resource planning.
Within the Wise Platform, courier businesses can store driver documents by having drivers sign and submit documents and evidences via their Wise driver app. The Wise Platform can collect an unlimited number of official documents – meaning there are no upgrade costs if you need to use more storage.
This means having free unlimited storage on the Wise Platforms allows you to keep all your important driver’s documents stored securely in one place. Not only this, but the Wise Platform configures these documents in a way which allows you to download and send audit packs quickly and easily.
If you’re seeking a more secure approach to managing documents for your self-employed drivers, don’t hesitate to reach out to one of our product specialists today.
